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MICROSOFT POWERPOINT FOR WINDOWS 95
Supplemental Information
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CONTENTS

Reading PowerPoint 7.0 files with PowerPoint 4.0 for Windows 
Saving PowerPoint 7.0 files in PowerPoint 4.0 for Windows format 
Reading PowerPoint 7.0 files with PowerPoint 4.0 for the Macintosh
Lotus cc:Mail or Lotus Notes 
Metric Measurements
Embedded Fonts 
Presentation Conferencing
The Apply Design Template
Equation Editor 
Updates to Getting Results with Microsoft PowerPoint for Windows 95
Setup on Windows NT 3.51 (or later)
Using Help on Windows NT 3.51 Without Service Pack 1
Removing Earlier PowerPoint Version's Help Files From Path statement 
Using Disks with Distribution Media Format (DMF)

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[Reading PowerPoint 7.0 files with PowerPoint 4.0 for Windows]

Installable filters are provided with PowerPoint 7.0 which you can add to a PowerPoint 4.0 installation that allows PowerPoint 4.0 to read presentations created with PowerPoint 7.0. New graphic effects and features of PowerPoint 7.0 are not available when the presentation is opened in PowerPoint 4.0, but reappear normally when subsequently opened in PowerPoint 7.0, provided the presentation is not saved from PowerPoint 4.0.

For the Windows version of PowerPoint, the Vsetup program is provided which performs the necessary installation procedure to add the filter to PowerPoint 4.0 simply copying the filters to users' machines will not work. The Vsetup must be used to install them. For the Macintosh version of PowerPoint, you can simply copy the filter to the PowerPoint filter.



[Saving PowerPoint 7.0 files in PowerPoint 4.0 for Windows format]

When you save a PowerPoint 7.0 file in PowerPoint 4.0 format using the Save As command (File menu), PowerPoint 7.0 graphic effects and features are retained and reappear when subsequently opened in PowerPoint 7.0, provided the presentation is not saved from PowerPoint 4.0.  If you save in Powerpoint 4.0, any PowerPoint 7.0 - specific features are lost for good and will not be retained. When you save in PowerPoint 4.0 format, the translation is implemented using the PowerPoint Viewer application. This is handled in the background, and requires no special attention, except for the fact that the PowerPoint Viewer application must be installed. The Viewer is installed with Compact (formerly called Minimum) installation. If you selected a Minimum installation, PowerPoint Viewer is not installed. To install it, follow the instructions for adding components on page 28 of the Getting Results with Microsoft Office book (or page 11 of Getting Results with Microsoft PowerPoint).



[Reading PowerPoint 7.0 files with PowerPoint 4.0 for the Macintosh]

A PowerPoint 7.0 translator is available which will allow PowerPoint 4.0 for the Macintosh to read PowerPoint 7.0 for Windows 95 files. However, the Power Macintosh version of the translator is not available at the time of printing.  If you want to read PowerPoint 95 presentations on the Power Macintosh, the easiest solution is to first save them in PowerPoint 4.0 format.



Lotus cc:Mail or Lotus Notes]

owerPoint supports Vendor Independent Messaging (VIM) 1.0, which means that you can use the Send and Add/Edit Routing Slip commands (File menu) in PowerPoint to send or route PowerPoint documents with mail applications such as Lotus cc:Mail that support VIM 1.0.  Lotus cc:Mail 1.11 users may get VIM support files from Lotus. In order for PowerPoint to use VIM mail applications the DOS PATH command in the AUTOEXEC.BAT file must include the directory in which the mail application's VIM support files are stored.  If the PATH does not include the directory containing the VIM support files then setup will not install VIM support for PowerPoint and PowerPoint will not function correctly when sending mail.  The PowerPoint support files for VIM 1.0 are called MAPIVI32.DLL and MAPIVITK.DLL, and both are installed in the System subdirectory of the Windows program directory.

There are known problems with Lotus Notes 3.3 TCP/IP network protocol support which are being addressed in a future version of Lotus Notes. These problems will prevent PowerPoint from sending mail through the current versions of 16 bit Lotus Notes when Lotus Notes is using TCP/IP as its network protocol.  Using a protocol other than TCP/IP solves the problem.



[Metric Measurements]


Metric users will find that the dimensions of objects on slides are a little smaller when printed than they appear on the screen. To correct this, set the printer scale to 106%. You can do this in the printer setup options for PostScript printers.


[Embedded Fonts]

If you save PowerPoint version 7.0 for Windows 95 in PowerPoint version 4.0 for Windows format, you will lose the embedded fonts. Also, you cannot open a PowerPoint version 7.0 for Windows 95 file with embedded fonts in PowerPoint version 4.0 for Windows using the PowerPoint 7.0 translator.


[Presentation Conferencing]

The Presentation Conference feature requires a network running TCP/IP protocol.

During Presentation Conferencing, when the presenter launches OLE objects , such as a media clip, graph, or a branch to another presentation, those objects will not appear on the audience slideshow.

[The Apply Design Template]

To access the Apply Design template, double-click on the status bar or right mouse click on the slide.

[Equation Editor]

MathType is a trademark of Design Science, Inc.
Equation Editor 2.0, a special version of the MathType equation editor from Design Science, Inc., is customized for use with Microsoft applications, such as Microsoft nameofyourapplication for the nameoftheoperatingsystem. If you work a lot with equations, you may find that the extended version of Equation Editor is better suited to your needs. This version includes customizable palettes, a macro feature, advanced formatting based on tabs, a TeX interface, and the capability for saving equations as either encapsulated PostScript (EPS) or PICT files.

For further information about MathType, contact Design Science:

Design Science, Inc. 
4028 Broadway
Long Beach, CA 90803 
Tel.	(800) 827-0685 (toll-free in US and Canada)
(310) 433-0685
Fax 	(310) 433-6969
Email: mtsales@mathtype.com
WWW: http://www.mathtype.com/mathtype/

International versions are available - contact Design Science for a list of international distributors.



[Updates to Getting Results with Microsoft PowerPoint for Windows 95]

The following are changes that occurred after the book went to press. The page numbers listed are those in the Getting Results with Microsoft Office for Windows 95. For those who purchased PowerPoint for Windows 95 as a separate package, the page number is in parentheses.

Graphics filters licensed from Henderson Software, Inc., are not part of the product and should not be on the copyright page.

The Btrieve driver, Btrieve Technologies, Inc., is not part of the product and should not be on the copyright page.

Pages 27 and 29 (pages 10 and 12): The correct online location of the Network Install Readme is in the Getting Help section of the application's (Microsoft PowerPoint) online Help table of contents.

Page 28 (page 11): The name of the Remove button has been changed to the Add/Remove button. Therefore, step 5 should read, "Click the Office application (click Microsoft PowerPoint), and click the Add/Remove button.

Page 29 (page 12): The correct procedure for starting PowerPoint is "click the Start button, click Programs, and then click PowerPoint."

Pages 18 and 281: The name Build toolbar is incorrect. The correct name is Animation Effects toolbar. Also on that page, the Build Object command has been changed to Animations Setting command. (This is correct in Getting Results with Microsoft PowerPoint for Windows 95.)

[Setup on Windows NT 3.51 (or later)] 

If you are installing on Windows NT 3.51, you will need to obtain an updated version of an NT 3.51 system file named WINSRV.DLL. This file will be contained in Service Pack 1 for NT 3.51. The Service Pack will also address some issues with the Help on Windows NT 3.51 and contain other enhancements. Once the Service Pack is available, NT 3.51 users will be able to access it the following way: This file can be obtained by 

For Compuserve (i386 only):

Log onto CIS and type the following:
Go microsoft
7 (Microsoft Support Forums and Services)
1 (US Product Support)
8 (Microsoft Operating Systems)
6 (Microsoft Windows NT Service Pack Download Area)
Download latest Service Pack for NT 3.51


For Internet Access:

ftp ftp.microsoft.com
logon anonymous
cd bussys/winnt/winnt-public/fixes/nt351
bin
get <Latest Service Pack for NT 3.51> 



[Using Help on Windows NT 3.51 Without Service Pack 1]

If the Answer Wizard is launched from the Help menu when a Help topic or Help dialog is open, Help may not function.

When you are working in a Visual Basic Module in Microsoft Excel, you may not be able to use context sensitive Help. To use Help in a module, use the Answer Wizard or the online Help index. 


[Removing Earlier PowerPoint Version's Help Files From Path statement]

On a machine with both PowerPoint 95 and a previous version of PowerPoint, PowerPoint 95 may load the previous version's Help files. To correct this, edit the Path statement in AUTOEXEC.BAT to remove the reference to the previous version's directory location. 



[Using Disks with Distribution Media Format (DMF)]

With the exception of the Setup disk (Disk 1), your PowerPoint disks use a new format called DMF (Distribution Media Format). DMF increases the capacity of a 3.5-inch floppy disk, which reduces the number of disks needed to install your application and speeds up installation.

Because DMF is a new format, many existing utilities such as Norton Disk Doctor, Microsoft ScanDisk, MS-DOS DiskCopy, and Microsoft Windows Copy Disk do not recognize DMF. You should NOT use disk utilities to examine a DMF formatted disk, as these utilities can corrupt the DMF disk. You cannot copy DMF formatted disks using MS-DOS DiskCopy or Microsoft Windows Copy Disk ( If you want to copy files from the Setup disks, see "Extracting Files from DMF Disks," later in this file.).

Windows 95, Windows 3.1 (or later), and Windows NT 3.5 (or later) support DMF.

If there is a chance that your system has a virus, you should run a recently updated virus detection utility such as F-prot before installing PowerPoint for Windows 95. Otherwise Disk 2 and higher may become infected with the virus.


Extracting Files from DMF Disks

If you need to copy the PowerPoint disks onto a network server or other 
permanent storage drive, you may use the copy switch (/C) with the 
EXTRACT.EXE utility on Disk 1 to copy the PowerPoint installation files to the 
target location.

For example, after creating a directory called C:\DISKS on your hard disk drive for the 
PowerPoint files, copy all the files on Disk 1 to that directory. (Since Disk 1 
does not use DMF, you can use the standard MS-DOS Copy command, COPY 
A:\*.* C:\DISKS.) Switch to drive A and type the following command to copy the 
rest of the disks to the directory C:\DISKS:

FOR %I IN (*.*) DO C:\DISKS\EXTRACT /C A:\%I C:\DISKS\%I

A cabinet (.CAB) file includes many files stored as a single file. If you need only a single file that is contained in one of the cabinet files, you may search for it using the /D switch with EXTRACT.EXE. Once you find the file, you can use EXTRACT.EXE again to copy the file to the desired location. You can also type EXTRACT /? to get help on the EXTRACT command options. Here are some examples of how to use the EXTRACT command to find files.

 To list all files in a cabinet file:

EXTRACT /D A:\<cabinet filename>

To list all EXE files in a cabinet file:

EXTRACT /D A:\<cabinet filename> *.EXE

Here are some examples of how to use EXTRACT to copy a single file out of a 
cabinet file.

To extract ANY.EXE to the current directory:

EXTRACT A:\<cabinet filename> ANY.EXE

To extract ANY.EXE to C:\OFFICE:

EXTRACT A:\<cabinet filename> /L C:\OFFICE ANY.EXE




